The South Carolina Governor's School for the Arts & Humanities (SCGSAH) respects the privacy of students, their families, our employees, and visitors. When you register with SCGSAH for any reason and through any website form, we may ask for your name, address, telephone number and email address. Applicants to our programs may be asked for extensive information about their education, contact information, and health information. We use this information to evaluate qualifications for program participation and to manage the health and safety of students while in our care.

To make a contribution online, we ask for your credit card number and its expiration date. This information is stored securely with our national provider and is not retained in our records or on any local servers.

Overview

In general, SCGSAH's policies governing the collection and dissemination of personally identifiable information follow the same rules that would apply to an in-person visit to our campus, and are governed by the same state and federal laws that cover such visits. In addition, SCGSAH complies with the Family Educational Records Privacy Act (FERPA) and the Health Insurance Portability and Accountability Act (HIPAA).

Purpose

The purpose of this statement is to inform users of this site with regard to the collection and use of personally identifiable information. Nothing herein should be construed to, nor does it, create any new or different rights than those available under existing State and federal laws.

Definition of Personally Identifiable Information

For the purposes of this statement, "personally identifiable information" means any information relating to an identified or identifiable individual who is the subject of the information. This includes information such as names, addresses, social security numbers and credit card numbers.

Disclosure of Directory Information

Like all schools and colleges, SCGSAH may disclose certain student information to third parties that FERPA defines as directory information. This will include name, city of residence, class year, dates of attendance, photographs, and participation in school activities and programs. Custodial parents and legal guardians may restrict such disclosure when they notify the school in writing.

Published Photographs

Photographs of students participating in SCGSAH events may be published in publications, on our website and social media. During the registration process, custodial parents and guardians may request that photographs of their student not be published by the school. However, even after permission to publish has been withheld, it is possible that incidental images of students participating in events may be published. If this happens, the school, when notified, will work with the parent or guardian to either remove the image or edit it so that their student does not appear. The school has no control over images of students taken by non-school attendees and published on non-school sites.

Personally Identifiable Information Not Routinely Collected

Users are not required to provide personal information simply to visit the SCGSAH Web site or to access information. SCGSAH may request personally identifiable information in order to authenticate identities when requesting access to some types of information.

Personally Identifiable Information that May Be Subject to Public Disclosure

In the State of South Carolina, laws exist to ensure that the government is open and that the public has a right to access appropriate records and information possessed by a government agency. At the same time, there are exceptions to the public's right to access certain records in order to preserve the privacy of individuals. Such exemptions are authorized by both State and federal laws. Some information collected by SCGSAH may be subject to inspection and copying by the public, unless such an exemption in law exists. In the event that there is a conflict between this Privacy Statement and a State or federal law governing the disclosure of public records, the applicable State or federal law shall control.

The Family Privacy Protection Act of 2002 prohibits persons or private entities from using any personal information obtained from SCGSAH's Web site for commercial solicitation purposes. A person knowingly violating this prohibition is guilty of a misdemeanor and subject to penalties specified in S.C. Code Ann. Section 30-2-50(D).

Use, Collection and Retention of Personal Identifiable Information

The Internet Protocol (IP) addresses of computers used to visit SCGSAH Web sites from off-campus Internet access sites are noted as part of the statistical analysis used to manage and improve SCGSAH's Web site. However, SCGSAH does not attempt to gain personally identifiable information on individual users or to associate individual users with such IP addresses. IP addresses obtained from computers connecting to SCGSAH's on-campus network are treated differently: they are associated with identifiable user information for the purposes of determining eligibility to access information resources.

For users who are not students and not employees, SCGSAH retains, and uses personal information about site users only when they choose to subscribe to a SCGSAH service. SCGSAH collects, retains and uses personal information only when it is lawful and is essential to administer and to provide services requested by a constituent. Generally, such constituent groups are students and their families, alumni, prospective students and school supporters.

Use of Cookies

Information stored in cookies is handled in the same way as other personally identifiable information. No user information will be gathered through the use of cookies except that which is required to run the specific application(s) being accessed by the user and to provide information that is used to improve the SCGSAH Web site.

Use of Constituent E-mail Addresses

E-mail addresses obtained as a result of requests to the SCGSAH Web site will not be sold or given to any organization outside of SCGSAH for marketing purposes. The information collected is subject to the access and confidentiality provisions of the State's Freedom of Information Act and other applicable sections of the South Carolina Code of Laws and/or federal law. E-mail or other information requests sent to the SCGSAH Web site may be maintained in order to: respond to the request, forward that request to the appropriate person or provide the SCGSAH Web designer with user feedback to assist in improving the site.

SCGSAH is committed to data security and the data quality of personally identifiable information that is either available from, or collected by, SCGSAH Web sites, and has taken precautions to protect personally identifiable information from loss, misuse or alteration. Any third parties responsible for this information are required to follow the same policies and guidelines as SCGSAH in protecting this information. Unless otherwise prohibited by state or federal law, rule or regulation, individuals will be given the ability to access and correct personally identifiable information maintained by the SCGSAH Web site that may be in error.

Non-SCGSAH Web Sites

Other non-SCGSAH web sites may be linked through the SCGSAH Web site. Many of these sites may operate under different privacy standards. Visitors to those web sites are advised to check the privacy statements of those sites and be very cautious about providing personally identifiable information without a clear understanding of how the information will be used.

Sharing Information with Third Parties

SCGSAH will share personally identifiable information about its students and families with a limited number of selected third parties for the purposes of offering products and services requested by SCGSAH families.

Limiting Access to Personally Identifiable Information

SCGSAH takes steps to limit access to personally identifiable information to SCGSAH faculty and staff who require access in order to perform their assigned duties. SCGSAH instructs its staff of their responsibilities concerning the protection of personally identifiable information.

Inquiries and Comments

Users of the SCGSAH Web site who have questions about the SCGSAH privacy policy or who wish to discuss privacy issues should contact us.